+1 347 493 3907
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Documents
birth certificates, marriage certificates, divorce decrees, diplomas, transcripts, police records, passports, affidavits, contracts, reports and company files
LinguaVox USA
Document translation services
Document translation services. Professional LinguaVox service for clients in the United States, with remote project management, certification when required and quality control.
150+languages
Since 2000
ISO 9001
ISO 17100
ISO 18587Document translation services for U.S. filings, companies and personal procedures
LinguaVox provides document translation services for clients in the United States and abroad. The work may involve personal records, academic files, legal documents, medical reports, financial documents, corporate records and business files used in the United States or abroad. The service is defined by the document, the reader and the institution that will use the translation, not by a generic label.
This request may also involve USCIS translations, certified translation services, Spanish translation services, translation languages and translation services by state. That combination is common when the same client needs a certified file, a specific language pair and documents prepared for a U.S. institution.
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Workflow
Files are reviewed for certification, format, language pair, legibility and delivery needs before the quote is confirmed.
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Quality control
Project management, translator selection, terminology control, independent revision when required and final checks before delivery.
Translation in more than 150 languages
LinguaVox works in more than 150 languages. Many U.S. requests involve Spanish to English translation for USCIS, but we also handle certified, technical, legal, medical, academic, website and business translation projects in many other language combinations.
For USCIS and other U.S. procedures, clients often need complete English translations from Spanish, Chinese, Arabic, Vietnamese, Tagalog, Korean, Russian, Portuguese, Haitian Creole, Hindi, Urdu, Farsi or Ukrainian.
Documents, languages and delivery format
Each project is reviewed according to the document, language, intended use and required delivery format. For certified translations, we also check whether PDF delivery is sufficient or whether the receiving institution asks for a notarized or mailed version.
What document translation services covers
Document translation services can include birth certificates, marriage certificates, divorce decrees, diplomas, transcripts, police records, passports, affidavits, contracts, reports and company files. The exact scope depends on the file format, the target reader, the language pair and the purpose of the translation. A document used internally by a company is not handled in the same way as a document submitted to a court, university, immigration authority or business partner.
LinguaVox reviews the material before confirming the quote. The review may include file type, legibility, terminology, certification needs, deadline, layout and whether the receiving institution has specific instructions. This prevents the project from being treated like ordinary text when the document carries legal, technical, medical or commercial risk.
Terminology and risk
Document translation carries different risks depending on whether the file is a civil record, an academic file, a legal document, a medical report or a corporate record. In translation work, a polished sentence is not enough if the terminology is unstable or the document does not match the expected format. Names, dates, units, references, tables, stamps, abbreviations and institutional wording may matter depending on the project.
When the project is specialized, LinguaVox can work with glossaries, translation memories, previous translations, client instructions and reference material. This is useful for companies that update documents over time or need consistent wording across departments, products, jurisdictions or markets.
Certified, notarized or standard professional translation
Some documents require a certified translation. The standard certified package is normally delivered as a PDF with the translation, certificate of accuracy, signature, company stamp and professional details when appropriate. This format is often used for U.S. institutions, immigration procedures, universities, attorneys and companies.
Notarization is a separate step. If a court, attorney, university or agency requires a notarized translation, LinguaVox can arrange signature before a U.S. notary through its Michigan contact and send the physical document by postal mail. This adds cost and time, so it is only included when the receiving institution asks for it.
Services often combined with this request
This service often overlaps with certified translation services, USCIS document translation, legal translation and business translation. A company or individual may need several of these services in one project, for example a certified civil record, a legal document, a technical appendix and a Spanish-English translation for the same procedure.
The same client may need this service together with certified translation, USCIS documents, Spanish-English work, state-other support or multilingual delivery. LinguaVox reviews the document type, receiving institution and format before confirming the quotation.
Review, certification and coordination
LinguaVox combines project management, translator selection, revision when required and final checking before delivery. Multilingual projects can use glossaries, translation memories and style instructions to keep terminology consistent.
Quality control and ISO certifications
ISO 9001
Quality management system focused on traceability, process organization and continuous improvement.
ISO 17100
Specific standard for professional translation services with independent revision.
ISO 18587
Standard used for human post-editing of machine translation when that workflow is requested.
Frequently asked questions
Do I need a certified translation for document translation services?
Many immigration, academic and legal procedures in the United States require a complete English translation with a signed certificate of accuracy. The receiving institution decides the exact requirement, so the safest approach is to check the filing instructions before ordering. If the requirement is unclear, LinguaVox can review the document and explain whether standard certified PDF delivery is likely to be enough.
Can LinguaVox provide notarized translations in the United States?
Yes. Standard certified translations are usually delivered by PDF with a certificate, signature and company stamp. If a court, attorney, university or agency requires notarization, LinguaVox can arrange signature before a U.S. notary as an additional service with postal delivery. This option normally costs more and takes longer than standard certified delivery.
Can I request the service online?
Yes. You can send scanned documents or clear photos online from any U.S. state. A project manager reviews the files, confirms the language pair, format and certification needs, and sends a quote before the translation starts. For official procedures, it is useful to tell us where the translation will be submitted.
Do you translate documents into English for USCIS?
Yes. LinguaVox prepares complete English translations for USCIS filings and similar immigration procedures. The translation can include a certification statement confirming completeness, accuracy and linguistic competence. Common files include birth certificates, marriage certificates, divorce decrees, academic records, police records and supporting identity documents.
Which documents are commonly translated?
Common documents include birth certificates, marriage certificates, divorce decrees, academic records, diplomas, police records, passports, ID documents, affidavits and financial documents. Business clients also request contracts, technical manuals, medical documentation, patent files, websites and corporate reports. The workflow changes depending on the document type, certification requirement and final use.
How do I know which LinguaVox page to use?
For immigration documents, USCIS translations are usually the best starting point. If an institution only asks for a certified English translation, use certified translation services. For Chinese, Arabic, Russian, Portuguese, Haitian Creole and other language-specific requests, the language pages explain common documents and delivery options.
Request a quote for your translation
Send the documents, specify the language and explain where the translation will be submitted. We will check whether you need certified PDF delivery, notarization or postal delivery.